HPoC Participatory Grant Making Award

About HPOC – Harnessing the Power of Communities
Harnessing the Power of Communities (HPoC) is a transformation programme. It exists to embed the third sector in all areas of health and care through both inclusion and investment within the West Yorkshire & Harrogate district. (Bradford District & Craven, Calderdale, Harrogate & Rural District, Kirklees, Leeds and Wakefield).

One of the ways it is doing this is being recognising, through funding and commissioning, the ability of the VCSE sector to develop and deliver innovative and powerful programmes the are transformational for communities, and community health and wellbeing.

The HPOC steering group if organisations in Bradford have designed a Sustainability and Capacity Programme (SCP).

SCP activities will support the development of Community Anchor ‘networks’ ie capacity building smaller groups based around a Community Anchor to improve quality, increase local collaboration and provide sustainability.

Alongside this a small grants programme has been agreed that will run alongside the SCP strand. Unlike the SCP which is targeting specific areas of highest deprivation across Bradford District and Craven, the small grants programme will support applications targeting any part of Bradford and Craven District.

Additional Access/ Support Needs

If you have additional access needs, such as:

Autism Spectrum Disorder (ASD),
Deafness,
Blindness,
Visual impairment,
Hearing impairment,
Deafblindness
BSL communication

Please contact the Grants Manager (david@thevcsalliance.org.uk) to discuss how we can support you to access this process as fully and equitably as possible.

Participatory Grant Making

Before applying for the HPOC Participatory Grant Funding Awards you are required to ensure you understand what is expected of applying for this award.

Participatory Grant Making and Participatory Budgeting are very different to the application processes you may be used to and takes place in distinct stages.

Participatory grant-making is the practice of ceding grant-making power to affected community members and constituencies. In practice, it means placing affected communities at the center of grant-making by giving them the power to decide who and what to fund.

Participatory grant-making particularly benefits affected communities, by ensuring they have a direct say in deciding how philanthropy resources are used. But it benefits funders as well. This form of grant-making allows us to learn from and better align our grant-making with the needs and aspirations of local communities. It also helps us reach new groups that would otherwise have been off our radar.

The Application process in brief

Stage 1.
Submit an application via online portal here. You will be required to register an account. (See section 7)

Stage 2.
Applications are studied to ensure they meet the basic expectations of who can apply, and the very limited list of things that can’t be funded. See section 3 below

Stage 3.
Applicants that pass Stage 2 will receive an invitation to attend the Participatory event/ Decision Making Day. They will also be sent information, in the form of an Information Pack, about what will happen on this day and what applicant organisation will.

Stage 4.
Before the Participatory event/ Decision Making Day takes place applicant organisations will have the
opportunity to attend one or more of the Information and Support Sessions (via ZOOM) that will be scheduled in the run up to the Decision Making Day. You will receive all the information about these days
in the Information Pack.

Stage 5.
Participatory Event/ Decision Making Day:
1. All applicants will have 3 mins to pitch their idea to all the other applicant organisations. This is your chance to sell your idea to your peers, remember you have the script for this in your application!
2. After a group of 5 pitches have been heard you will be asked to vote. This will be repeated until all applicants have had a chance to pitch their idea.
3. Once all applicants have pitched their will be a 10 minute break when you will be able to amend your votes before final submission.
4. Once all the pitches have been completed and votes counted, the decisions about which applications have been funded will be announced. The applications with the most votes will be the ones funded. This will continue down the rankings until all the money has been allocated.
5. There may be a situation where some applications do not get funded as there is a limited pot of money. In this situation:

• We will run a short second process where we ask those projects funded if there is room in their budget to donate some money back to the central pot.
• Once this has been completed, the applicants who were successful will be taken aside and asked to confirm their bank details and awards will be processed over the proceeding 2 days.
• The full amount of money donated back will be divided equally between the projects that did not receive funding. They will then be given 5 days to rework their budget to fit the donated amount.

Section 3.

What can’t be funded

• Activities that should be funded as a part of statutory provision.
• Events and or activities that have already taken place.
• Activities that exclude people on the basis of any protected characteristics. (Unless there are reasons such as safeguarding concerns. Any exclusions must be explained in the application).
• Political parties.
• Statutory bodies for the most part will not be funded.

What can be funded
All ideas will be considered, apart from the above. Below are some examples.

• One off events.
• A series of events.
• Resources to support and increase capacity of existing/ ongoing work.
• Extending the work of existing work. (If applying under this criteria, applicants must ensure that double funding does not occur. This must be explored in your application).
• Pilot/ Test and See projects.
• Direct project delivery work.
• Match-funding.

Eligibility – Who can apply

• Informal group
• Grassroots group – unconstituted
• Grassroots group constituted
• CIO & CIC
• Registered Charity
  An unregistered voluntary and community organisation with a not-for-profit constitution
• Unincorporated Charitable Association
• Other Voluntary Sector organisations
• Not-for-profit such as Social Enterprise
• Individuals

Grant award amounts
£500 – £6000

Delivery duration:
All funded activities/ projects etc must be completed by September 2024.

Geographical area of delivery
Applications are welcome from individuals, groups, and organisations from across the Bradford District and Craven to deliver across the district.

Thematic areas of work
All applications must show how there proposal will benefit one or more of the following communities/ Inclusion groups. For more information about each marginalised group please see Information Pack

• Gypsy and Traveller health
  • For example: The average life expectancy amongst the Gypsy Traveller population is 50 years as opposed to 79 years in the general population.
• Roma Health
  • For example: Roma in the UK have poorer health outcomes, the main issues are diabetes, respiratory diseases, and high blood pressure.
• Black women’s health and pregnancy outcomes
  • For example: Black women are 3.7 times more likely to die than White women, and Asian women were 1.8 times more likely to die than White women.
• Asylum seeker and migrant population health
  • For example: Those seeking asylum or refugee status have greater instances of depression, anxiety PTSD than the general population and exhibit tendencies to self-harm and suicide directly linked to the asylum process and housing policies, e.g., extended stays in low budget hotels/ B&B’s.
• Homelessness and health
  • For example: People who sleep rough experience some of the most severe health inequalities and report much poorer health than the general population. Many have co-occurring mental ill health and substance misuse needs, physical health needs, and have experienced significant trauma in their lives.
• Learning disabilities and health
  • For example: The average age of death for people with a learning difficulty was 56 years with the average in the general population being 79 for males, 82.9 for females. 6 out of 10 people with a learning disability died before they were 65, only 1 in 10 of the general population die before they are 65.
• TRSE – Transport Related Social Exclusion
  • For example: This means being unable to access opportunities, key services, and community life as much as needed, and facing major obstacles in everyday life through the wider impacts of having to travel.

Section 4.

Information pack for applicants.
This will be sent to applicants once the application has been submitted and checked.

Contains:

• Timeline and important dates
• How to apply/ Creating an account on the Application Portal
• Information and Support sessions
• What is Participatory Grant Making
• The Decision Making Day
• Schedule
• What is expected of applicants
• The Voting Process
• Awards and Banking
• Reporting

Section 5.

Link to application form
https://bit.ly/PGMPortal-Login-Application

Applicants will be required to register before gaining access to the application form.

Section 6.

West Yorkshire and Harrogate Health and Care Partnership HPoC Information Pack

Application Portal Registration Instructions and Accessing the Application Form

Section 7.

Important dates: All applicants must attend one of the support sessions.